If your bar hosts events, you’ll want to use the right event management software to facilitate the process.
Using the right event management software for bars will help you streamline your operations and save time. However, with so many different event management solutions available, choosing the right one can be tricky.
In this guide, we’ll break down some of the best event management software for bars to use. These tools encompass a range of features that can optimize the event management process in your venue.
What is Event Management Software for Bars?
Event management software for bars can give you the tools you need to plan, manage, and execute events more efficiently. This software can allow you to manage and automate task allocation, employee shift scheduling, payroll operations, the proposal process, and more!
These software tools include a wide range of functions that cover the different areas of the event lifecycle. Although there are differences between the various event management solutions, they should all make it easier and more efficient to plan and manage events.
Some bar venue management software tools focus on specific areas of managing events, like boosting event marketing or enhancing event bookings. Other systems take an all-in-one approach to managing your bar’s events from a single dashboard.
10 Best Event Management Software for Bars in 2023
Finding the right event management software for bars depends on your specific requirements and how your events are managed. Here are some of the best solutions available right now.
1. Perfect Venue
Best Overall Event Management System
Perfect Venue is a complete venue management software solution for bars, restaurants, and unique hospitality venues. It is designed to make your bar event management easier. This platform makes it easy to stay organized! You can manage special events through features like a central calendar, automated BEOs and event documents, payment processing, and team task management.
You can use Perfect Venue to automatically generate emails to streamline your communications. You can also automate event documentation, streamline your invoicing process, and access all the event analytics you need.
When it comes to event management software for bars, Perfect Venue includes plenty of industry-specific tools and documents to make your job easier.
Overall, this is a convenient solution for staying on top of your event details and ensuring your venue management process is carefully managed.
- Centralized event calendar
- Automatic BEOs and event documents
- Payment processing
- Email templates
- Team task management
- Event reports
2. Planning Pod
Best for Group Sales
When it comes to event management software, Planning Pod is another popular option. This event management solution is designed for restaurants and bars, and it offers a range of features to help event professionals in their jobs.
Planning Pod is broken down into three main modules:
- Event management and planning
- Venue and facility management
- Floor plan design
Within these modules, you can access tools for managing bookings, billings, and event registration. You can use it to streamline event management, design event layouts and seating, and more. It is a solution suitable for all kinds of events.
You can use these different tools to save time throughout the event lifecycle. For bars, the main benefits of Planning Pod come down to the platform’s group sales functions and tools for managing private events.
- Booking calendars
- Event checklists
- Budgeting tools
- Event CRM manager
- Online contracts
Best for Large, High-Budget Venue Businesses
Tripleseat is a popular event management solution for the hospitality industry. The bar and restaurant event management software includes three main platforms:
- Tripleseat Restaurants: Event management for restaurants
- Tripleseat Hotels: A group sales and booking tool for hotels
- Tripleseat Eventup: A large venue listings directory
As a bar, you’ll be focused on the Tripleseat Restaurant solution.
This platform is designed to streamline the event booking process. It achieves this with a range of features like a centralized booking calendar, branded documents and proposals, a guest portal, and automatic tasks for your team. These features come together to save time and make your operations more efficient.
You can also access detailed analytics through Tripleseat’s sales and event reporting function. This is a great feature for boosting and managing your online bookings and sales process. Note that this software is more pricey than others on the market.
- Central bookings calendar
- Automatic tasks
- Guest portal
- Sales and event reporting
- Branded documents
Best Reservation System
Waltzin is a reservation system designed specifically for large groups and private dining events. If your bar hosts small or large events, then Waltzin is the ideal tool to help small or large parties make these reservations.
Waltzin offers an easy solution for your guests to make a booking. This will help your bar secure more events. All bookings can be made via your website, and guests can easily customize their event bookings.
Waltzin is easy to use, and it gives you control over your bar’s event space and reservation system. It’s also a helpful tool to help you market your bar as an event venue.
- Intuitive online booking tool
- Easy communication with guests
- Guest event customization options
Best for Event Planning and Registration
EventMobi is a software solution designed to simplify the event planning and registration process. Bars can use the in-person event solution, although the platform also focuses on hybrid and virtual events.
You can use the EventMobi app to engage and communicate with your event audience, create event marketing websites, collect registrations, access event branding tools, and more. This platform can help you to attract more event attendees and streamline the registration process.
- Event marketing
- Attendee engagement
- Mobile event apps
- Virtual event platform
Best for Selling Event Tickets
If you want to market your bar's event and generate more awareness around it, then Eventbrite may be able to help you. This popular platform is designed to showcase events, sell event tickets, and help you generate bookings.
Users can access the Eventbrite website to discover your event, learn about your event details, and book tickets. If you don’t offer event registration and ticketing through your own website, then Eventbrite is one of the best places to do this.
Be aware that you will probably still need to use another event management platform to help you plan and organize your events. Eventbrite is for marketing your upcoming events and boosting your event sales.
- Easily create and share event pages
- Customizable event registration
- Event attendee tracking
- Event ticketing and registration
Best for Event Promotion
Cvent is a platform that can help bar owners plan and promote their events. The software includes a range of event management tools to help you collaborate with planners and execute your events more efficiently. This includes features for event marketing, supplier and venue management, event registration, attendee engagement, and more.
From event budgeting to engagement scoring, you can use Cvent is a popular event planning tool. Most bars probably won’t need all of the different features that Cvent has to offer. As the platform is not specifically designed for bars and restaurants, not all of the features are entirely relevant.
- Event marketing and management
- Attendee engagement
- Spend and workflow management
- Event insights
Best for Attendee Management
Bizzabo is an event management platform that offers solutions for in-person, virtual, and hybrid events. While the platform is mostly used for conferences, webinars, field marketing, and internal events, bars can still make use of the platform's event management tools.
These include useful features for event management, event engagement, and event marketing. There are various tools included in the platform that you can use to streamline the event planning process. You can use Bizzabo to connect with your event attendees and create more interactive event experiences.
This is not a platform specifically designed for bars or hospitality venues, rather, all kinds of event organizers can use Bizzabo’s tools to save time and streamline operations.
- Event management tools
- Event engagement
- Tools for event marketing
- Insights and reporting
Best for Managing Event Sales
If you're running a bar and want an all-in-one tool for event management, then iVvy is a well-known option. With its suite of functions, iVvy provides much that you may need to promote, manage, and analyze events.
One of the key features of iVvy is its event booking functionality, which lets you display the real-time availability of your event space. You can accept bookings and inquiries directly from your website. This makes it easy to market your bar as an event venue and streamline the event booking process.
iVvy also offers a useful CRM, function diary, quick quotes and event contracts, invoicing, payment tools, and run sheets to help you manage your events more efficiently. Besides those, you can gain detailed insights into your event performance. This includes information about your sales pipeline, revenue, and sales activity.
- Event CRM
- Online booking functionality
- Invoices and payment processing
- Detailed sales insights
- Function diary
10. Total Party Planner
Best for Managing Events With Catering
Total Party Planner was designed for the catering industry, so it’s not necessarily the ideal event management tool for bars. However, the platform does include a good range of functions to streamline event management, even if you’re not a caterer.
This platform offers features like event proposals, a costing tool, venue insights, and CRM. There’s also a useful task management feature to help you stay more organized.
If your bar does have a catering element to it, then Total Party Planner can help you to manage your events more efficiently.
- Event CRM
- Centralized event calendar
- Menu management and costing tools
- Event task management
By using the right event management software for bars, managing your events will become a lot easier.
Whether you are a bar owner or venue manager, these tools save you time and streamline your event management processes. Whatever tools you choose, make sure they offer standout features to suit your needs.
Want to try Perfect Venue - start your free 14-day trial today. This way, you can easily see how the platform can help you to boost your event management process.